Friday, 7 November 2014

How to Create a Contact Group in Microsoft Outlook 2010

A Contact Group is a grouping of email addresses collected under one name. A message sent to a Contact Group goes to all recipients that are listed in the group. In order to create a Contact Group, do the following:

1. In Contacts, on the [Home] tab, in the [New] group, click [New Contact Group].

2. Type a name for the Contact Group in the [Name] box.
3. On the [Contact Group] tab, in the [Members] group, click [Add Members]. 
Select from one of the options as shown below:

4. To add a member [From Outlook Contacts] or [From Address Book], do the following:
  • In the [Address Book] drop-down list, click the address book that contains the email addresses that you want to include in your Contact Group.
  • In the list of names, click the names that you want, and then click [Members]. You can add names from different address books to the same Contact Group.
  • Repeat this for each person you want to add to the Contact Group, and then click [OK].
5. To add a [New Email Contact], enter the information for the person in the [Add New Member] dialog box, then click [OK].

NB. The Contact Group is saved in your [Contacts] folder under the name that you give it.