Friday, 11 July 2014

Archiving Items in Microsoft Outlook 2010

By default, Outlook items are archived automatically on regular intervals using the [AutoArchive] function. Manual archiving provides flexibility which allows you to specify exactly which folders are included in the archive. To manually archive Outlook items, do the following:

1. Click the [File] tab.
2. Click [Cleanup Tools].
3. Click [Archive].

The archive dialog box will be displayed as shown below:

4. Click the [Archive this folder and all subfolders] option, and then click the folder that you want to archive.
5. Enter a date at [Archive items older than].
6. Under [Archive file], click on [Browse] to locate the file that you want, or enter the file name, then click [OK]. The destination file location will appear in the [Archive file] box.
7. Select the [Include items with “Do not AutoArchive” checked] check box to include any items that might be individually marked to be excluded from automatic archiving.
8. Click [OK].